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HR Administrative Associate

Remote, Hybrid
  • Edinburgh, Scotland, United Kingdom
People

Job description

Human Resources Administrative Associate

Duration: 4 months

Salary: £25,000, pro-rated to reflect contract length (no one at hyble earns less than £25,000 per annum!)

Location: Remote, with occasional travel to Edinburgh for company socials

Hours: Some flexibility available for this role on hours


Introducing hyble! 

At hyble, we're not your typical 9-to-5. If that’s what you are looking for, I’d recommend you stop reading now. 


We're a fast-growing marketing technology company serving customers in over 50 countries.  


Just six years ago, we were a tight-knit team of 12 crammed into a tiny office in a start-up incubator. Fast forward to today, and we’ve transformed into a dynamic team of over 90 passionate individuals spanning three continents partnering with some of the world's biggest alcoholic beverage brands. 


Right now, we’re expanding rapidly into North America as a result of signing a transformational contract with the largest Wine and Spirits Distributor in the USA, who also happens to be the 11th biggest privately owned company in the US.  


While our European and Australian ventures are relatively mature, the US market is a fresh canvas where we’re essentially starting from scratch.  We’re on a mission to build out our team, processes, and systems from the ground up. It’s a unique opportunity to get in at the ground floor of a startup a US but with the backing and support of a mature mothership in Europe. 


Our Purpose 

Our goal is to create a lasting positive impact by disrupting a traditional industry that’s operated the same way for over 50 years.  


It blows our minds that sales reps have to spend weeks creating something as simple as a poster. And we’re horrified by the amount of obsolete Point of Sale we see being sent to landfill. So, we're on a mission to solve these issues once and for all. 


Our technology platform “hyble” empowers sales reps in the beverage industry to create on-demand marketing materials that are both brand-compliant and tailored for the specific account. Combined with our enterprise services, which enable the change management process and our cloud printing model that enables rapid turnaround print, we have a game-changing solution that the market is screaming out for. 


This innovative approach makes sales reps lives easier by allowing them to support more accounts in less time while also drastically reducing the production of generic marketing content that often ends up in landfill. 


What’s it really like to work here 

Working with us is a long way from your average job – it's a unique opportunity to collaborate with brilliant people and be part of what could be the most significant chapter of your professional life.  It's where you can realize your full potential, take responsibility, and make a huge impact.  

 

Here's a glimpse of what it's really like to be a part of hyble: 

  • Fast-Paced: Our growth is lightning-fast, and the to-do list is never-ending. 
  • Continuous Innovation: We're constantly building and improving our product, systems, and processes. We’re never done. 
  • Starting from Scratch: We're building supply chains, teams, processes, and systems from the ground up. 
  • Rapid Expansion: Our organization chart gets a makeover every 30 days as we add new people, teams, and capabilities. 
  • Resourceful: We’ve got the backing of big-name investors but capital efficiency is in our DNA so we’re mindful of every dollar, euro, or pound spent. 
  • Global Reach: We work across multiple time zones so we're often taking calls at odd hours to support our global teams.  
  • Versatility: We wear many hats and take on tasks that go way beyond our job descriptions.  
  • Dynamic Environment: We’re in the “messy middle” of the scaling journey so things can get a bit messy and chaotic at times. 
  • Rewarding: But above all, it's incredibly rewarding, engaging, energetic, exciting, and a lot of fun.  


Who we’re looking for

We're on the hunt for the unconventional folks, the non-conformists, the professional punks, and trailblazers. The rebels who are passionate about solving industry challenges. We’re seeking the 1% who are determined enough to join our adventure, individuals who will relish challenges, learn daily and are driven to build something extraordinary.   

Most importantly, we're looking for individuals who embody our values: 

  • “We’re a Team” 
  • “We’re Humble”  
  • "We’re Resilient” 
  • "Be Yourself” 

 

 Our work ethic at hyble 

Our values drive our work ethic. We are looking for people who operate this way as a default setting. 

  • Commitment: We're fully committed to our vision, goals and each other. 
  • Hands-On: We're not afraid to get our hands dirty. 
  • Team-First: The team always comes before individual interests. 
  • Hard Work: We go above and beyond, because it matters to us. 
  • Responsible: We treat company resources like they're our own. 
  • Progress, not perfection: We focus on progress and results, not perfection.  We focus on making marginal gains every day and look for shortcuts along the way. 
  • Accountability: We make it ours and take ownership and responsibility. 
  • Ambitious: We go big or go home. 
  • Initiative: We try to see round corners; we spot opportunities, and we always find a way. 
  • Growth Mindset: We’re always learning, we’re never done. 
  • Challenge Convention: We challenge the mindset of “because we’ve always done this way” 
  • Empathy: We deeply care about our customers, suppliers, and employees. 

If this sounds like your jam, then read on to discover more about the role you could play in our journey. If it doesn’t, that’s absolutely fine. This is definitely not for everyone, and we know that!


Responsibilities

You’ll be a key part of the hyble team and have ownership for the smooth and efficient running of our business day-to-day. Whether it’s arranging company meetings or socials, coordinating employee surveys or making sure we’re stocked up with supplies, the role is varied and there’s plenty of opportunity to make it your own! You'll:


  • Create a first-class onboarding experience for new joiners making sure communications are engaging, processes are slick and people are set up for success from contracts to hardware and IT set-up.
  • Organise and coordinate company meetings, social events, team travel and our employee value awards.
  • Provide HR admin support for our people processes including offboarding, leave management and employment changes (promotions, transfers and team changes).
  • Maintain accurate and up-to-date employee data and information for hyble's records and payroll via our HR system (Breathe HR) and internal filing system (SharePoint).
  • Communicate news, updates, prompts and reminders across the business and on a targeted basis to people managers to help them to create a positive employee experience.
  • Co-ordinate and communicate our employee engagement survey and check-ins.

Job requirements

What you’ll bring:

  • Organizational Skills: Ability to manage and enhance processes, recognizing areas for improvement
  • Effective Communication: Strong ability to connect and communicate, with a genuine interest in contributing positively to the workplace culture
  • Administrative Expertise: Proficient in Microsoft Office packages (Word, Excel, Outlook), with a keen eye for detail
  • Data Analysis: Capability to monitor trends, extract insights, and identify areas of concern
  • Proactive Approach: Demonstrate ownership and actively pursue desired outcomes
  • Positive Mindset: Eagerness to learn, foster a collaborative environment, and contribute positively to team dynamics
  • Creativity: Enthusiasm for pioneering enjoyable and innovative workplace initiatives


Not essential, it would be a bonus if you have:

  • Experience working in an administrative role in a fast-paced environment
  • Experience or familiarity with supporting HR functions and systems
  • Experience using SharePoint, Asana and/or DocuSign

The knowledge and skills we’ve listed represent “the perfect candidate”. No one’s perfect and we know the ‘confidence gap’ can stop brilliant people applying. If you love the sound of this opportunity please apply, we’d love to hear from you.


You could belong here:

To deliver brilliant marketing to hyble’s global drinks suppliers and their customers we need to build a company that’s reflective of their diversity. We’re building an inclusive workplace that promotes and values difference, where everyone, from any background, can do their best work and be proud to belong.


What we’ll offer

As well as your salary:

  • Pension. A combined contribution of up 12% of your salary for your future.
  • Reward and Recognition. A bonus scheme based on company performance, with regular recognition along the way.
  • Holidays. 33 days including public holidays, with options to buy or sell extra days.
  • Giving back. 2 paid days leave to support a charity of your choice
  • Wellbeing. We'll support you in looking after your health and wellbeing so you can do your best work. We provide coaching and counselling on demand through our wellbeing partners, Plumm.
  • Summer Fridays. 4 half day Fridays in the summer months to make the most of lighter nights.
  • Collaboration opportunities. Flexibility to work remotely, with opportunities to collaborate with colleagues and contribute to our culture.
  • Grow with us. You'll have opportunities to develop your career in a high pace technology company as part of a great team.
  • Personal Investment. We'll invest in your personal development and give you regular feedback.
  • Open culture. A place where you can bring new ideas, try doing things differently, and have a real impact.

For more information about us visit: https://www.hyble.tech/ or check out our socials.

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